Grading, Credits and Transcripts | UC Davis Continuing and Professional Education

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Grading, Credits and Transcripts

Grading

Please note UC Davis Extension's grading policies are consistent with UC Davis’ grading policies.

UC Davis Extension offers three distinct types of courses:

Courses for Academic Credit

Courses for Continuing Education Units

Attendance-Based Courses not for Academic or CEU Credit


Academic Credit

All courses offered for academic credit through UC Davis Extension are identified by an X designation that precedes the course number (e.g., X199). Below is the course letter and number key to UC Davis Extension courses.

    X1-99 Lower division courses

    X100-199 Upper division courses

    X200-299 Graduate level courses

    X300-399 Professional level Teacher Education

    X400-499 Professional level courses

    XD1-399 Campus-equivalent courses

The letter A following the course number indicates the course is the first in a series, the letter B indicates it is the second in a series, and so forth.

Academic credit courses are graded using Letter, Pass/No Pass, or Satisfactory/Unsatisfactory grades.  The following grades are used to report the quality of a student’s work at UC Davis Extension:

A             Excellent

B             Good

C             Fair

D             Barely Passing

F              Fail

P             Passed (grade C or better) (Open Campus courses C- or better)

NP          Not Passed

S              Satisfactory

U             Unsatisfactory

Audit     Opting out of academic credit

I               Incomplete (work is satisfactory but not complete for good cause, extra approval necessary)

IP            In Progress (courses not yet graded by the instructor)

The grades A, B, C and D may be modified by a plus (+) or minus (–).

Applying coursework toward a certificate requires a grade of C or better, unless otherwise noted.

Instructors have two weeks from the last day of class to send grades to UC Davis Extension. Some exceptions apply. (This timeline does not apply to Open Campus.  If you are concerned about receiving your Open Campus grades quickly please talk to the instructor of your course and they can give you a timeline. Grade reports for courses offered for academic credit are sent within two weeks after the grades are received from the instructor. Grades will not be given over the phone.

Effective 2015: No Show (NS) and No Work Submitted (NWS/NW) are no longer valid grading types in academic credit courses.


Petition for Grading Option Change

Students at UC Davis Extension may opt to take an academic credit course as Pass/No Pass (P/NP) or may choose to Audit.  If a student decides to change their grading type they must complete a Petition for Grading Option Change form and submit it to the Student Services office before the last class meeting.  Once the grading type is changed, grades cannot be converted back to their original grading method.

Pass/No Pass Grading:

Caution: How P/NP grades are applied towards a degree, certificate or other purpose is subject to the rules and limitations of the conferring institution.

Auditing

Caution: Choosing to audit a course will forfeit academic credit.  Most institutions do not accept audited courses for transfer credit.


Incomplete Grades

All grades except I (incomplete) are final when filed by an instructor at the end of the quarter (class). No final grade except I may be revised by examination or the submission of additional work after the close of the quarter (class).

A grade of I may be assigned when a student's work is of passing quality and represents a significant portion of the requirements for a final grade, but is incomplete for a good cause as determined by the instructor; good cause may include current illness, serious personal problems, an accident, a recent death in the immediate family, a large and necessary increase in working hours or other situations of equal gravity.

"Passing quality" means "of C quality or better." This standard holds in such courses whether or not the student has elected to take the course on a Passed/Not Passed or Satisfactory/Unsatisfactory basis. For courses being graded on a Passed/Not Passed or Satisfactory/Unsatisfactory basis only, the completed work must be of a quality consistent with a grade of Pass or Satisfactory, respectively.

A student may not re-enroll for credit in a course for which an I grade has been assigned.

For UC Davis Extension Courses

Students may replace an I grade with a passing grade in a UC Davis Extension course provided they satisfactorily complete the course work as specified by the instructor. In order to change the record, students must complete a Petition for Incomplete Grade form and submit it to the Student Services office. This form requires the instructor's signature and a plan for how and when the course work will be completed.

All course work must be completed by the deadline outlined in the plan. This deadline cannot exceed 12 months after the course end date.  If course work is not completed within the established timeline an I grade will be converted to an F (or NP or U).

Caution: Students enrolled in an online course will lose access to online materials once enrollment expires or an I grade is recorded.  It is the student’s responsibility to coordinate with the instructor to obtain the relevant materials required to complete the course.

For Open Campus Courses

Students will have three quarters of attendance at UC Davis to finish their incomplete Open Campus course work.  Quarters of attendance include coursework taken as:

  • A UC Davis Extension Open Campus student
  • A UC Davis Summer Sessions student
  • A regularly enrolled UC Davis Student

After the third quarter of completed coursework an I grade will be converted to an F (or NP or U).


Retroactive Grade Changes

All grades except I and IP (In Progress) are final when filed by an instructor at the end of the quarter. No final grade except I may be revised by examination or the submission of additional work after the close of the quarter.

If a student disagrees with a grade that has been assigned, they must first contact their instructor and discuss if there has been a clerical or procedural error in the reporting of the grade.  If this is the case the instructor may submit a Request for Grade Change to the Student Services office

If the instructor does not agree that there has been a clerical or procedural error or the student believes they should be allowed to retroactively add/drop a course, change their grading type to P/NP/Audit, or would like to make any other change to their academic record, the student must submit a Petition for Retroactive Change form with documentation supporting why this late request should be granted.  These requests will be reviewed by the Academic Records office in Student Services with input from the academic unit and instructor as necessary.


Repeating Courses

For Open Campus please review UC Davis’ Policy on repeating courses.

Students may repeat a UC Davis Extension course in which they received a C-, D, F or NP. Courses in which students received a grade of D or F may not be repeated on a P/NP grading basis. (Courses in which a grade of NP was received may be repeated on a P/NP grading basis.)

Repeating a course more than once requires approval from the academic unit in which the course is offered.

All grades assigned will appear on the student's transcript.  Repeating a course does not erase the original grade. 

Caution: If a student is transferring these courses to another institution, how repeated courses are applied towards a degree, certificate or other purpose is subject to the rules and limitations of the conferring institution.


Continuing Education Units – CEU Grading

CEU courses are those without academic credit, but offering continuing education units (CUEs).  CEUs are a nationally recognized means of recording non-academic study. One CEU is awarded for each 10 hours of scheduled class time.  A notation of CEU appears under the grade designation and the number of classroom hours is recorded.


Attendance-Based Courses

For all courses without academic credit that do not offer CEUs, a grade designation of Attended appears on the transcripts and grade reports. Attendance confirmations for these classes are only sent upon request by the student.


Professional Credit

Select UC Davis Extension courses offer Professional Credit.  This credit may be awarded to students who complete the requirements established by the approving association.  See course information for available Professional Credit.


Transcripts

Please note: UC Davis and UC Davis Extension are separate institutions.  If the student was a UC Davis student (either as a matriculated student or as part of Summer Sessions) or received a degree from UC Davis and want to order a transcript, please contact the UC Davis Office of the University Registrar.

 

Ordering a Transcript

Standard Processing

Standard processing is $15 per transcript. Standard orders are processed and mailed five to seven business days after receipt of the transcript order form and payment.

Rush Processing

Rush processing is $25 per transcript. Rush orders are processed and mailed one business day after receipt of the transcript order form and payment.

Pending Grades

If the student has a grade pending we can hold the transcript until the grade has been received or we can process the transcript with an in-progress grade. The student should indicate their preference when ordering a transcript.

Order Online

Copies of the student’s official transcript for coursework completed at UC Davis Extension may be ordered online by logging into your student account on our website and click on "Special Requests."

Order by mail

To request a transcript by mail, download and submit a transcript order form.

Return the completed transcript order form with payment to:

UC Davis Extension

Student Services - Transcripts

1333 Research Park Drive

Davis, CA 95618-4852

Our business hours are Monday-Friday, 8:30 a.m.-4:30 p.m. Transcripts are sent via U.S. Postal Service. Please allow time for delivery.